AI receptionist built for real estate agencies

Supercharge your whole agency with AI that always answers.

Every inbound call answered 24/7, every lead qualified and logged — so your whole team always knows exactly who to call back first.

Built for busy real estate agencies and works just as well for a solo office.

Live call
The cost of a missed call

Missed calls are costing you listings.

Speed wins. Every unanswered call is an opportunity handed to a competitor.

After-hours enquiries go unanswered

Opportunities don't wait. Buyers and sellers call when it suits them, not when your office is open.

Agents drown in repeat questions

Your team fields the same property FAQs all day instead of focusing on deals that are ready to close.

No visibility on what matters

Missed calls sit in voicemail with no way to know which ones are urgent and which can wait.

One platform for the whole agency

Turn every call into a qualified opportunity

Choose your own tailored AI assistants, roll them out to every agent, and watch qualified leads land in one shared dashboard.

Never miss a client

Every call answered instantly with accurate property information. No delays, no missed opportunities, no voicemail.

Know what matters

Every agent gets instant call summaries with caller intent, key insights, and clear next actions delivered straight to them.

Focus on the right people

AI qualifies and prioritises every enquiry so your team spends time closing deals, not chasing unqualified leads.

How it works

From setup to ranked leads... in minutes

Configure your assistant, set up call forwarding, benefit instantly.

1

Choose your assistant

Pick from any of our tailored AI assistants for sales, reception or property management.

2

Forward your calls

Keep your existing number and forward calls to the AI line. It answers calls based on your chosen setting.

3

Leads land in your inbox

Every call is qualified, summarised, and ranked. Then sent straight to you via email/sms, with analysis ready in the dashboard.

Integrations

Your live listings, at your assistant's fingertips.

We're a realestate.com.au partner, so your assistant answers sale and rental questions straight from your own listings. Always be accurate and up to date. Connect once and every call gets smarter.

Auction & inspection timesPrice & rentBond & outgoingsFeatures & availability
realestate.com.auOfficial partner
Synced from realestate.com.au

Caller

When's the inspection for 12 Bank St, and what's the bond?

12 Bank St, West End

3 bed · 2 bath · 1 car

Rent
$680 / week
Bond
$2,720
Available
8 August
Inspection
Sat 10:00 - 10:30am

AI Assistant

The inspection is Saturday 10 to 10:30am, and the bond is $2,720.
The dashboard

Your leads, ranked and ready

Every call across your agency — captured, qualified, and prioritised in one shared view.

app.callwhenever.ai
Dashboard

Calls today

16

This week

68

This month

227

Call intent breakdown

Buyer
96
Seller
54
Renter
38
Property Mgmt
27
Appraisal
12

Priority callbacks

  • John M.

    Requested transfer · 12/08/2026

    Buy
  • Sarah L.

    Requested transfer · 11/08/2026

    Rent

Know exactly who to call back. Before your competitors even pick up.

Use cases

Assistants for every function

Tailor a dedicated assistant to each part of your agency, each tuned to the calls it actually handles.

Sales

Capture and qualify buyer and seller enquiries the moment they call.

  • Qualifies budget, timeline, and intent
  • Books inspections and appraisals
  • Flags hot leads for instant callback

Reception

Answer every general enquiry professionally, 24/7, and route what matters.

  • Handles FAQs and office info
  • Takes messages with full context
  • Directs callers to the right agent

Property Management

Triage tenant and owner calls so urgent issues never slip through.

  • Logs maintenance requests by urgency
  • Captures property and unit details
  • Notifies the right manager fast
The ROI is simple

One extra listing pays for this.

Cover your whole team for less than a single part-time hire. Capture one extra appraisal or buyer lead a month and the system pays for itself.

AI Assistant
Receptionist
Availability
24/7
Business hours only
Response speed
Instant
Delayed or missed
Cost for the team
From $149/mo
$4,000-$6,000+ per hire
Call capacity
Multiple calls at once
One call at a time
Consistency
Always on-script
Varies by staff
Lead insights
Full summaries
Manual notes, if any
Scalability
Instant
Requires hiring
Pricing

Simple, transparent pricing

A fraction of the cost of a human answering service, answering every call with no hidden fees. Minutes are shared across your team and any minutes outside the inclusion are billed at one flat rate.

All prices in AUD.

Starter

$149/month

For solo agents.

  • REA integration. Calls powered by your listings
  • 1 AI assistant with its own dedicated number
  • 300 mins of calls per month included
  • Dashboard and analytics
  • Call recordings & transcripts
  • Built for one agent. Add your team with Agency
  • 7-day money-back guarantee on your subscription

Extra minutes $0.45/min - about $1.35 for a typical 3-minute call.

Get started
MOST POPULAR

Agency

$849/month

For teams and offices with multiple agents.

  • REA integration. Calls powered by your listings
  • 1 AI assistant included, with its own dedicated number
  • 1,800 mins of calls per month, pooled across your team
  • Add your team members for $35/month each. Every agent gets their own AI assistant and number
  • Admin and individual dashboards across all agents
  • Call recordings & transcripts
  • Priority support & onboarding
  • 7-day money-back guarantee on your subscription

Extra minutes $0.45/min - about $1.35 for a typical 3-minute call.

Get started

Enterprise

Custom

Multi-office groups, custom integrations.

  • Custom agents & minutes
  • Negotiated per-minute rate
  • Dedicated onboarding & support
Contact Sales
Cancel anytime · No lock-in · Set-up within minutes
Hosted on AWS infrastructure
Secure and private data storage
Industry standard authorisation

Every missed call is a missed opportunity.

Every answered call is a potential listing.
Start capturing every enquiry across your agency today.