AI receptionist built for real estate agencies

Supercharge your whole agency with AI that always answers.

Every inbound call answered 24/7, every lead qualified and logged — so your whole team always knows exactly who to call back first.

Built for busy real estate agencies and works just as well for a solo office.

Live call
The cost of a missed call

Missed calls are costing you listings.

Speed wins. Every unanswered call is an opportunity handed to a competitor.

After-hours enquiries go unanswered

Opportunities don't wait. Buyers and sellers call when it suits them, not when your office is open.

Agents drown in repeat questions

Your team fields the same property FAQs all day instead of focusing on deals that are ready to close.

No visibility on what matters

Missed calls sit in voicemail with no way to know which ones are urgent and which can wait.

One platform for the whole agency

Turn every call into a qualified opportunity

Choose your own tailored AI assistants, roll them out to every agent, and watch qualified leads land in one shared dashboard.

Never miss a client

Every call answered instantly with accurate property information. No delays, no missed opportunities, no voicemail.

Know what matters

Every agent gets instant call summaries with caller intent, key insights, and clear next actions delivered straight to them.

Focus on the right people

AI qualifies and prioritises every enquiry so your team spends time closing deals, not chasing unqualified leads.

How it works

From setup to ranked leads... in minutes

Admins configure it once. Every agent benefits. No new hardware, no disruption.

1

Choose your assistants

An admin sets up tailored AI assistants for each function — sales, reception, property management.

2

Assign to your team

Give each team member their own assistant and provisioned number, configured to how they actually work.

3

Forward your line

Staff keep their existing numbers, just forward to the AI line. It answers every call 24/7, instantly.

4

Leads land in your dashboard

Every call is qualified, summarised, and ranked — visible to the agent and to admins across the whole agency.

The dashboard

Your leads, ranked and ready

Every call across your agency — captured, qualified, and prioritised in one shared view.

app.callwhenever.ai

Overview

Across all agents · today

Assistant active

Calls today

47+12%

Leads captured

31+8%

Hot leads

9+3

Avg. answer

0.0s24/7

Call intent

Buyers42%
Sellers28%
Landlords18%
Maintenance12%

Hot leads

Prioritised
JM
John M.Seller

Investment property in Kangaroo Point. Considering selling within 3 months.

Just now
SM
Sarah M.Buyer

3BR under $850k, ready to move in 6 weeks. Happy to inspect this weekend.

14m ago
RP
Ryan P.Buyer

Units near the CBD, budget up to $650k. First home buyer.

1h ago

Know exactly who to call back. Before your competitors even pick up.

Use cases

Assistants for every function

Tailor a dedicated assistant to each part of your agency, each tuned to the calls it actually handles.

Sales

Capture and qualify buyer and seller enquiries the moment they call.

  • Qualifies budget, timeline, and intent
  • Books inspections and appraisals
  • Flags hot leads for instant callback

Reception

Answer every general enquiry professionally, 24/7, and route what matters.

  • Handles FAQs and office info
  • Takes messages with full context
  • Directs callers to the right agent

Property Management

Triage tenant and owner calls so urgent issues never slip through.

  • Logs maintenance requests by urgency
  • Captures property and unit details
  • Notifies the right manager fast
The ROI is simple

One extra listing pays for this.

Cover your whole team for less than a single part-time hire. Capture one extra appraisal or buyer lead a month and the system pays for itself.

AI Assistant
Receptionist
Availability
24/7
Business hours only
Response speed
Instant
Delayed or missed
Cost for the team
From $299/mo
$4,000-$6,000+ per hire
Call capacity
Unlimited, in parallel
One call at a time
Consistency
Always on-script
Varies by staff
Lead insights
Full summaries
Manual notes, if any
Scalability
Instant
Requires hiring
Pricing

Simple, transparent pricing

Pooled minutes shared across your whole team. No surprise charges — overage is billed at a flat per-minute rate.

Starter

$299/mo

Small team, up to 3 agents.

  • 3 seats included
  • 180 min/mo pooled
  • $1.30 AUD/min overage
  • 7-day money-back guarantee
Get started
MOST POPULAR

Agency

$599/mo

Growing office, up to 8 agents.

  • 8 seats included
  • 480 min/mo pooled
  • $55/seat/mo additional
  • $1.30 AUD/min overage
  • 7-day money-back guarantee
Get started

Agency Pro

$1,099/mo

High-volume brokerage, 10-20+ agents.

  • 20 seats included
  • 1,200 min/mo pooled
  • $45/seat/mo additional
  • $1.20 AUD/min overage
  • 7-day money-back guarantee
Get started

Enterprise

Custom

Multi-office groups, custom integrations.

  • Custom seats & minutes
  • Negotiated overage rate
  • Dedicated onboarding & support
Contact Sales
Hosted on AWS infrastructure
Secure and private data storage
Industry standard authorisation

Every missed call is a missed opportunity.

Every answered call is a potential listing.
Start capturing every enquiry across your agency today.